VOLUME 3 : NUMBER 32 : SEPTEMBER 18, 1985

CONGRATU1ATICNS ART FIN

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VQC-VANCOUVEH vrv.:;\T!0nAL INSTITUTT

L! B i ^ ARY

The Welding Instructor (Zanail-Arifin) from Indonesia received some good news
fron back home. His wife provided some balance in the family by giving birth
to a healthy 3kg. baby boy. CONGRATULATIONS ARIPINI
For your interest and information, in Indonesia girls are not allowed to get
married until they are 18 years of age and the men until they're 25 years of
age.

ES
DEPARTMENT NAME CHANGE
The department formerly known as Continuing Education - Nursing and currently
.called Continuing Education - Health Services, will now be: CONTINUING
ECUCATION - NURSING AND HEALTH. The Department's location remains the same Roan 236.

JGK
JOB OPPORTUNITIES
Kwantlen College in Surrey is looking for a PUBLIC INFORMATION OFFICER
(Competition No. 85-601) as well as a CRIMINOLOGY INSTRUCTOR (Competition No
85-045). For further information, please contact:
Director of Personnel

Kwantlen College
P. O. Box 9030
Surrey, B.C.

VST 5H8
VCC - Coordinator II - Power Sewing Operator Program. Apply in writing to VCC
before 1985 October 01. Position commences 1986 January 01.

VINTAGE ENCYCLOPEDIA SETS
In response to the increasing interest in vintage encyclopedia sets, the

Library is offering for sale a 1960 edition of the McGraw-Hill Encyclopedia of
Science and Technology. This is a 15 volume set in fine condition and the
price is only $25.

SJ

COMMUNITY
Vancouver

Vocational Institute

B.C. INSTRUCTOR'S DIPLOMA PROGRAM - CENTRE FOR CONTINUING EDUCATION, U.B.C.

This is to advise you that the UBC Centre for Continuing Education regretably
had to make the decision to stop offering all the ID courses by August 31,
1986. During the period between now and next August we will do our best to
assist you in completing your program and qualifying for the diploma.
The phase out of the courses offered by the Centre was brought about by the
withdrawal, as of April 1, 1984, of the subsidy provided for many years by the
Ministry of Education. The Centre has done its best to continue the courses
entirely on a self-sustaining basis, but ended up with a substantial deficit.
Due to the overall financial situation we cannot absorb any deficits, and have
made the hard decision to phase out the courses offered by us, by August 31,
1986.
The Ministry of Education is currently exploring alternative modes of
delivering the ID program after August 31, 1986, when the Centre for
Continuing Education no longer will be involved, but no decision has been made
as yet.

In order to assist us in trying to help you to complete the program by the end
of next August, I ask your cooperation in filling out the attached response
sheet which will enable us to map out the need for courses. Please respond by

return mail and latest by September 23.
If we have not received your response by September 30 we will assume that you
no longer are interested in completing the ID program and qualifying for the
diploma.
We will notify you as soon as we can about course schedule.

NOTE: Incomplete Courses Because Of Assignment Not Handed In:
Any student registered in an on-site or correspondence course before

April 1, 1984 and with incomplete outstanding assignment still due,
will have to pay a $40 marking fee per course. This fee is to be
sent in with the outstanding assignment.

Jindra Kulich, Director
Centre for Continuing Education
The University of British Columbia

RESPONSE SHEET CAN BE OBTAINED FROM DR. LAMOUREUX'S OFFICE

LIBRARY FILM SERIES
The film being shown of 1985 September 24, at 12:00 noon is:
ARTHUR ERICKSON - A portrait of Arthur Erickson, Vancouver-based architect
internationally known for his unique style of architecture. Seated in his
Vancouver home, Arthur Erickson talks easily about his art, the importance of
interpreting the site and of achieving harmony between environment and
structure, the inseparability of climate and site, and the cultural role of a
building. Five of his projects are shown.

JH
SMURDAY/EVENING COORDINATOR
Effective 1985 September 13 Mr. Roger Schofer will be responsible for the
Saturday/Evening Coordinator duties, as follows:

Reporting To WI Building Services Manager:
1. Supervise Saturday Switchboard Cperator/Clerk - First Aid;
2. Supervise Evening Switchboard Cperator, Clerk - First Aid (Tuesday
- Friday);
3. Supervise Saturday Laundry Keeper as required;
4. Act as Coordinator in the event of a fire alarm, bomb threat, etc.;

5. Act as Coordinator/Facilitator for any plant or facilities
requirements;

6. Act as Coordinator for Saturday and Evening WI Security Officers.

RGS

VANCOUVER COMMUNITY COLLEGE Title: V.V.I. - WORD

POLICY AND PROCEDURES MANUAL PROCESSING CENTRE
Concerning: All WI
Departments
POLICY:
A.l The V.V.I. Vford Processing Centre (hereafter called the "W.P. Centre")
functions to provide keyboarding services for all V.V.I. Departments not
having the necessary support staff to perform such tasks.

A.2 Departments with adequate support staff may utilize the W.P. Centre to
assist with overflow work as approved by the Dean of Administrative and
Student Services or his delegate.

A.3 The W. P. Centre will provide a remote dictating processing service for
all V.V.I. Departments not having the necessary support staff to perform
such a task.

A.4 The W.P. Centre shall be under the control of the Word Processing
Supervisor who shall report to the Dean of Administrative and Student
Services or his delegate.

PRQCEDUBES:
B.l A "Word Processing Request Form" with complete instructions and the

material to be keyboarded attached, may either be routed through the mail
system or delivered directly to the W.P. Centre.
B.2 For dictated work requests, the user must adhere to the submission

guidelines as outlined in the "Dictation Processing Request" and must
forward a completed Dictation Processing Request to the W.P. Centre
following each dictation.
B.3 Supplies for the "Word Processing Request" and "Dictation Processing
Request" forms are available from the W.P. Centre.

B.4 Work will be processed on a priority level based on the following
criteria:
a) As far as possible, work will be returned by the requested
completion date as specified on the Word Processing or Dictation
Processing Request form.

b) When production can not keep pace with requests, the submission
date will be utilized and the longer a request has been with the
W.P. Centre, the more priority it will be assigned. The requested
completion date will then become secondary to the sutmission date
and will not exclusively determine work order.

c) Both written and dictated submissions will receive equal weight
when work is prioritized.
d) Departments submitting work requests and which have no clericial
support will be weighted with more priority than those departments
with clerical support.
e) Original work submitted to the W.P. Centre will have priority over
work that has been returned for keying or revisions more than
twice. Generally the original submission will be regarded as a
draft copy and over revision as keying for final copy. Both of
these submissions will maintain priority standing.

PROCEDURES:
f) Work returned several times will receive less priority upon each
subsequent revision.

B.5 The W.P. Centre will not keyboard work which is covered under copyright
protection.

B.6 Requests for printing duplicate masters of material will be subject to a
charge calculated on a cost recovery basis for the operator time and
supplies used.

B.7 Completed work will be returned via the mail system unless otherwise
specified on the Vford Processing or Dictation Processing Request form.
Comments regarding the above policy may be sent to Mr. R. G. Strachan.

RGS

INCREASE OFFICE EFFICIENCY
The following procedures for increasing office efficiency have been
recommended by secretaries world-wide:

1. Never give us work first thing in the morning - we prefer a terrific
rush in the late afternoon.

2. Should work be required urgently, (a most unusual occurrence), it aids
us considerably if you will rush in at intervals of 30 seconds to see if
it is done.
3. Send us out to cash your cheques, buy your cigars, etc., in all kinds of

weather. Walking is exhilarating and since we sit down all day, the
exercise does us good!

4. When dictating, please parade up and down the room and practice your
golf strokes. We can understand what is said much more easily that way.
5. Remember when asking us to place a long distance call, you must be very

fast on your feet to get out of the office before the call comes through.
6. If possible, always pick up your call on your secretary's phone, this
makes sure that we cannot pick up calls for any of our other people. It
also helps to keep us company - we miss you during the day.

7. Hours for dictation: (a) during the lunch hour (b) any time between
4:30 - 5:00.

8. Should you wish to write out a letter or report, please write with a
blunt pencil in the left hand, and use plenty of arrows, balloons and
other diagrams. If figures are altered, please write directly over
those previously inserted.

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