NEWS Vancouver Community College • Volume 1, Number 31 - Decembers, 1993 Update on administrative restructuring Here are several points for dariflcation * In response to a rumour that the College regarding the proposed administrative restruc- Board had refused approval for the proposed turing. restructuring: the rumour is wrong. * You'll notice two departments which What the Board was asked to approve— are connected in the proposed VCC structure by and, in fact, did approve without dissent—was dotted lines. These dotted lines represent an the operational plan entitled Steps to Organiza¬ indirect reportingarrangement. The Educational tional Restructuring. This plan details the proc¬ Foundation, for instance, reports directly to its ess —including timelines - - which will b e the guide own Board of Directors and, through the dotted toward achieving the new structures. line, indirecdy to the VCC President's office. In the second instance, Computer and Information Services, it's proposed that the department re¬ port directly to the Dean of College Services at Langara and—as a proposed shared service--indi- rectly to the Vice President of Finance and Administration at VCC. * On behalf of both colleges, Mary Anne Epp will be the administrator responsible for implementing and monitoring the contract that Because that process calls for a two-week period of employee input, as well as a final costing-out of the new structures, the Board could not have been asked to finalize what at this point is still a proposal. It looks now like final approval will probably be sought from the Board at its January meeting. Planners told efforts 'crucial' will govern what is currently known as shared services in the Library and Media Services. The provisions of that contract will be based on input For daily news updates phone 7099 after 2:30 pm I'aj-e 1 The efforts of the VCC Planning T earn and the work of those who will be involved in the from library staffandTransition Controller Chris Ebbehoj. Epp will report to the Langara organi¬ zational structure, although the details of that January 13-14 Futures Conference will be "cru- , reporting structure have yet to be determined. and Student Services, said Friday. * In the area of Employee Relations on the proposed Langara chart, the box immediately below the Director of Employee Relations should Planning Team members that the proposed or¬ cial" to the eventual development of the new VCC, Dale Dom, Vice President of Instruction Dom was responding to concerns from ganizational restructuring—which is scheduled read "Administrative Assistant/HRD" rather to be finalizedby January4—disregards the plan¬ than "Executive Assistant". ning effort. * This is a proposed plan with allow¬ "Planning is never final, it never stops," ances for an internal review before it's finalized. said Dom. "The Futures Conference is crucial to You have until December 15th to express your the new VCC." thoughts on the changes. Written submissions Board member Angela Julien added that from either individuals or groups should be sent directly to both John Cruickshank and Linda the proposed structure is "provisional...but we needed to have a vehicle to help us get through Holmes. the next several months." On another matter, the VMREU's Dennis Cumming objected to the union not being rep¬ resented on the new VCC Council. "How are we going to convince our peo¬ ple that you really want our input into planning agenda so indicates. Said President John Cruickshank: "We believe this will allow the Council to be small, very responsible and quite flexible without giv¬ when we're not on the council?"asked Cumming. ing up the commitment to broader participation "It blows my mind that neither the students nor by employee and student groups. Further, all staff have any representation." Otherwise, the Planning Team decided that the Futures Conference will be held on the evening of January 13 th and all day on the 14th. A total of 161 people, representing 12 constitu¬ ency groups, will be invited. Information on how representatives might attend will be going out shortly. VCC Council gets go ahead Thestructure ofthenew VCC Coundlhas been approved by the College Board. The makeup of the Council includes the VCC President, the two Vice Presidents of In¬ struction and Student Services, the Vice Presi¬ dent of Finance and Administration, the Acting Director of CE and the VCCFA President. While the Council is structured to repre¬ sent the commg together of the City Centre, KEC and CE councils, it's important to note that the VCCFA has representation via its collective agreement. The other student and employee associa¬ If you have any com¬ ments or questions, please send them to Chuck Poulsen, Man¬ groups—King Edward Student Association, City ager of The Exchange, and the Coordinators of CE—have all identified in care of College Ad¬ ministrative Services. people who will be brought to the Council if the tions are no t excluded from participation. Those Centre Student Association, VMREU, Associa¬ tion of VCC Administrators, B.C. Nurses Union departments and divisions affected by certain decisions would also—through the department head—be invited to participate in the discussion around a particular agenda item." New 'portfolios' for Board members Several changes have been made to the responsibilities of Board members: Stephen Huddart has been elected 2nd Vice Chair of the Board; Bob Matthews assumes the post of Chair of the Administration and Finance Committee; Brenda Makeechak is now the Chair of the Personnel and Staff Services Committee, and Barbara Hestrin is the new Chair of the Community Relations Committee. College names in the news Congratulations go to: * Stephanie Jewell, who was recently pre¬ sented the United Way's 1993 Employee Cam¬ paign Chair of the Year award. The award was for her contribution to the United Way over several years. * Michele Davidson, who has been ap¬ pointed Acting President of the Educational Foundation.